Executive Assistant to the CEO

LHB has an exciting opportunity for a full-time career-minded Executive Assistant to work in a fast- paced, dynamic environment in our Duluth Office!

In this role, you will serve as the Executive Assistant to LHB’s CEO, as well as providing support to others on the corporate leadership team. The ideal executive assistant should enjoy juggling a large number of tasks and priorities, working both independently with a high level of self-direction and cooperatively with the team.  Furthermore, they need to be highly motivated to meet deadlines and see projects to completion.

Successful candidates will use their superior written and verbal communication skills while interacting not only with internal teams, but also clients, contractors and regulatory agencies. You will serve as an ambassador for LHB’s core values and culture, using relationship management skills to build and leverage connections throughout the company and community. Also, the ability to ask the right questions, problem solve on the spot and make sound decisions are an integral part of this position.

LHB is looking for an individual with a passion to learn and contribute to our ongoing success. If you are adaptable and thrive in a fast-paced environment, are detail oriented, forward thinking, and know how to respond calmly while performing multiple tasks, then this position is for you!

Position Summary

The responsibilities for this position will include but are not limited to:

• Effectively interface with internal team members and external partners on behalf of the corporate leadership team.
• Manage and prioritize executives’ schedules, including meetings, travel arrangements, and appointments. 
• Plan, coordinate and schedule events, customer meetings, Leadership team meetings, Board meetings, Shareholder meetings, conferences, etc. Includes researching and managing details for venues, accommodations, transportation, catering, contracts, technology, participants, presentation materials, and follow-up.
• Screen and direct phone calls, emails and other correspondence.
• Prioritize conflicting needs and proactively manage issues (often with deadline pressures and minimal supervision)
• Attend meetings and take minutes.
• Draft, proofread and edit correspondence, meeting agendas, presentations, reports, and documents.
• Handle confidential and sensitive information with discretion.
• Manage and book CEO’s travel, including hotel accommodations, lunch/dinner reservations, car service, air travel, etc.
• Manage expenses and process reimbursements.
• Enterprise Resource Planning (ERP) and Customer Relationship Management (CRM) system data management support using Deltek Vantagepoint.
• Assist Corporate Managers with various administrative functions as requested.
• Assist/lead special projects.
• Other administrative duties as assigned including project/office related errands.

Minimum Qualifications

• AAS Degree
• 5 years’ executive support experience for senior management of an organization
• Strong working knowledge of MS Office Suite (Word, Excel, Powerpoint, Outlook, Teams, Onedrive, Sharepoint)
• Willingness to learn new systems and software.
• Excellent written communication skills including editing
• Excellent verbal communication skills
• Demonstrated ability to meet deadlines and manage multiple projects in a timely manner with constantly shifting priorities
• Ability to complete work independently with broadly defined work objectives and limited oversight
• Willingness to travel occasionally to support meetings and events
• Upon receipt of an offer of employment, applicants must be able to successfully complete pre-employment onboarding requirements that will include a criminal/civil background check and drug screen, in compliance with any applicable laws and regulations. 

Preferred Qualifications

• BA/BS degree
• Familiarity with the engineering, architecture, and/or construction industry
• Ability to interact effectively at multiple levels within the organization and with external audiences
• Experience creating and editing legal documents
• Meticulous about details and follow up

Salary Range

• This position’s anticipated base salary range is $57,000-$75,000 annually (This position is eligible for year-end bonus & profit sharing, as well as overtime pay for hours that exceed 40 in a work week). Offer will be determined based on the selected candidate’s experience, knowledge, skills, and abilities, as well as internal equity among our team.   

Benefits

• Paid Holidays
• Paid Time Off
• Medical and Dental
• HSA/FSA (Medical, Dependent Care, Parking Transportation)
• Base Life and AD&D
• 401(k) with Company Match
• Employee Assistance Program
• Employee-Owned Company/Opportunities to become a Shareholder 

Required Submittals

• Resume

About LHB

Founded in Duluth in 1966, LHB is a multidisciplinary architecture, engineering, and planning firm that serves clients nationwide. We specialize in commercial, education, government, healthcare, housing, industrial, pipeline, and public works projects and maintain four regional offices in Minnesota and Wisconsin. LHB is committed to providing clients with high-performance, sustainable design solutions that can meet today’s challenges and create a better tomorrow. In 2021, the Minnesota chapter of the American Institute of Architects honored LHB with its biennial Firm Award.

LHB does not sponsor applicants for work visas.

Equal Opportunity Employer/Veterans/Disabled